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AI company brain for real estate

Your real estate company, with a brain.

BricksBrain connects the tools you already use (your property management software, shared drives, mailboxes and spreadsheets) into one AI that knows your portfolio, answers questions and gets work done. And it gives you a live financial cockpit of your whole company. No new system to adopt. No migration.

Why BricksBrain
Live in 4 weeks
Works with your existing tools
Built for real estate
Property management softwareShared drivesMailboxesSpreadsheetsAccountingTicketingContracts & leasesBuilding dataProperty management softwareShared drivesMailboxesSpreadsheetsAccountingTicketingContracts & leasesBuilding data
The problem

Your portfolio runs on knowledge that’s scattered.

It’s spread across PDFs on shared drives, mailboxes, three or four software systems, and a few colleagues who “just know”. Finding the right clause, deadline or report takes too long. And when someone leaves, part of that knowledge leaves with them.

Lease_final_v3.pdf RE: RE: boiler inspection? Contracts_2024.xlsx “Ask Marc, he knows” Permit_scan_002.jpg Shared drive › Old › Final
Our approach

We start with what you already have.

You don’t need to replace your software or move your data. BricksBrain works on top of the tools your team uses today and connects them into one brain. Where something is missing, such as a link between two systems, a specific workflow or a report nobody can produce yet, we build it for you. You only get the pieces you actually need.

Your tools today
Property management software
Shared drives & documents
Mailboxes
Spreadsheets
YOUR
BRAIN
connected & always on
Built only where missing
Links between systems
Specific workflows
Reports nobody can produce yet
What your brain does

A company brain, built around your portfolio.

01

Ask anything about your portfolio

Answered in seconds, with the source document attached.

02

Never miss a deadline

Inspections, certificates, contract renewals and legal obligations, tracked automatically and flagged in time.

03

Handle requests faster

Tenant and technician questions get answered or routed to the right person, with the building’s full context.

04

Onboard people in days

New colleagues get instant access to everything the company knows.

Your financial cockpit

Your numbers, live and on one screen.

Because your brain is connected to every system, it gives you a live view of your company’s finances: income, costs, cash and budgets, per building and for the whole portfolio. No more exports or month-end spreadsheets. See a number move? Ask the brain why.

Income: rent roll, indexation, vacancy loss and arrears.
Costs and budgets: budget versus actual, maintenance and energy costs per building, cost per m².
Cash and forecast: cash flow outlook, upcoming capex and contract renewals with their financial impact.
And the KPIs behind them: occupancy, response times, open work orders and compliance.
FINANCIAL COCKPIT Live · example data
Rental income
€1.42M
▲ 3.1% vs Q2
Net operating income
€1.08M
▲ 2.4% vs Q2
Budget used
71%
on track
Arrears
€38K
▼ needs attention
Costs vs budget per building, year to date
Bldg ABldg BBldg CBldg D
BudgetActualOver budget
Ask the brain
Why is Building B over budget?
Two unplanned roof repairs in September account for most of the overrun. Both are covered by the supplier’s warranty. Shall I file the claims?
Cash, next 90 days
+€640K
Capex planned
€212K
Indexations due
+€4.1K/mo
Try it

Ask your brain a question.

Pick an example to see the kind of answer you get. Example data, for illustration.

BricksBrain
When does the lease for unit 4B end, and what’s the indexation clause?
The lease for unit 4B runs until 31 March 2029. Rent is indexed once a year on the anniversary date, as set out in clause 6.2. Notice must be given at least six months before the end date.
Source: Lease_4B_signed.pdf, p. 3
How it works

From first talk to working brain.

4 WEEKS TO LIVE
1Week 1

Discover

You explain what you need from the brain and how you want to work. We map the tools and data you already use.

2Weeks 2–4

Connect and build

We connect your existing systems to your company brain and build only the components that are missing.

3After launch

Grow

Once your brain is running, you decide what comes next. New needs can be added as extra components at any time.

Pricing

Simple and transparent.

You only pay for what you actually use.

One-time

Brain v1.0

€5K – €25K

A fixed fee to set up your company brain v1.0, depending on the scope of your project. Connected to the tools you already use and live in 4 weeks.

Per year

Extra components

€1K – €25K

Depending on what you need, we build extra software components on top. The annual fee depends on the scope of the software.

Your data stays yours.

Hosted in the EU
Never used to train public AI models
Access controlled per role

What would your company know if it could remember everything?

Let’s find out in 30 minutes. Book a meeting, give us a call or leave your details.

Book a call
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